University Registrar
Sul Ross State University

Job Title:

University Registrar

Alpine

Records & Registration

12/05/2023

Yes

Commensurate with education and experience

Bachelor's degree. Five years of supervisory experience in a university records and registration office with demonstrated experience in the interpretation and enforcement of academic policy, student services administration, and knowledge of FERPA policies and procedures. Strong interpersonal and communication skills, a high level of integrity, and the ability to motivate staff. Computer skills with knowledge of databases, various reporting tools and imaging systems; excellent organizational, management, and interpersonal communications skills; commitment to diversity in higher education.

Master's degree. Thorough understanding of SACSCOC standards for institutional data management and student records. Advanced computer skills, knowledge of Ellucian Banner ERP software and supporting computer hardware.

SummaryFunction: The University Registrar provides leadership to plan, organize, and implement all activities related to the Office of the Registrar, including serving as the official custodian of student records in a manner consistent with the University's mission and accreditation standards.Scope: This highly visible position works closely with faculty and administrators university wide to ensure compliance with established University policies as well as state and federal regulations as they pertain to student records and their management. The University Registrar also serves as a member or chair of various campus committees.DutiesEssential:· Oversees the daily operations of the Office of the Registrar, including the processing of student registration, grading, and the storage and maintenance of student academic records.· Strategic management of registration, academic records, and graduation certification to ensure a student-centered approach in these areas.Specific:· Develops a competent, productive and effective staff by hiring, training, and supervising qualified personnel;· Facilitates the courteous, efficient, and effective delivery of student academic support services such as registration, processing of grades, maintenance of student and course records, and verification of student enrollment by planning, organizing, directing, and controlling the activities of the Office of the Registrar;· Ensures the accuracy of student academic records by contributing to the development of procedures for maintaining academic records in a student information system database and recording student grades in accordance with University policies and standard records management practices; supervises transcript articulation; coordinates with other academic and administrative units in the management of the student information system; and monitors and grants system access to computerized student information by authorized University personnel;· Ensures compliance with established University policies and guidelines and generally accepted professional standards as set forth by the American Association of Collegiate Registrars and Admissions Officers (AACRAO) regarding records, enrollment and classification of students;· Protects the confidentiality of student academic records by enforcing the provisions of the Family Educational Rights and Privacy Act (FERPA) in the release/non-release of student information; and in association with Texas State University System legal counsel, responds to subpoenas issued to obtain student academic information; provides guidance to the campus community regarding university, state and federal policies and regulations related to confidentiality of student records;· Ensures the physical and cyber security and integrity of academic records according to standards established by the Family Educational Rights and Privacy Act (FERPA), the Association of Collegiate Registrars and Admissions Officers (AACRAO), and generally accepted practices of collegiate registrars.· Produces ad hoc and standing reports as required by the Texas Higher Education Coordinating Board (THECB) and ensures data integrity for said reports; assists institutional research to furnish pertinent statistical data and supportive information as required by federal, state, and academic agencies;· Implements appropriate processes and procedures to comply with policies and regulations; updates office policies and procedures related to areas of responsibility; maintains current documentation on all processes;· Serve as a member and/or a contributor to various University committees;· Responsible for departmental budget;· Collaborates with faculty and executive officers to update, develop and publish the academic calendar and on-line publication of the Schedule of Classes and University Catalog;· Assist the Colleges and the Office of the Provost with degree certification and preparation of the official graduation list.
Position is Security Sensitive.

Working ConditionsUsual: Office conditions, standard hours. This position is security sensitive and exempt from overtime provisions. Limited remote possibilities may be considered for this position.

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Texas Law requires a 60 day waiting period before new state employees are eligible to enroll in health insurance.

An Equal Opportunity/Affirmative Action Employer

It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual, job related qualifications and without consideration of race, creed, color, sex, religion, age, national origin, disability, sexual orientation, gender identity, veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including, but not necessarily limited to, recruitment, hiring, training, upgrading, promotion, demotion, termination and salary. Retaliation is prohibited against a person who opposes a discriminatory practice, files a charge, testifies, assists or participates in an investigative proceeding or hearing.

Notice of Availability of the Annual Security & Fire Safety Report

The Annual Security & Fire Safety Report is available online at https://srinfo.sulross.edu/udps/
The report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Non-campus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.
A paper copy of the report will be provided upon request. If you would like to receive a paper copy, you can contact the Office of Student Life, located on the Alpine Campus in the Morgan University Center, Room 211 or you can request that a copy be mailed to you by calling 432-837-8424 or emailing stulife@sulross.edu

Sul Ross State University Alpine Campus is in the Scenic Davis Mountains of West Texas, is a member of the Texas State University System, is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award Associate, Bachelor's, and Master's degrees, and has an enrollment of approximately 2,000 students of campus in Alpine, Texas. At an elevation of 4,480 feet, and on the periphery of the Chihuahuan Desert, Alpine enjoys mild winters and cool summers. Davis Mountains State Park, Fort Davis National Historic Site, Big Bend National Park, and Guadalupe Mountains National Park are all within one to three hours driving distance from Alpine.
The SRSU campuses in Del Rio, Eagle Pass, and Uvalde comprise Rio Grande College. RGC offers upper-level courses leading to bachelor's degrees as well as master's degree programs and works closely with its partner institution, Southwest Texas Junior College, to provide a seamless transition to RGC for their students. All RGC students hold an Associate degree from an accredited institution or they have completed 42 semester credit hours of transferrable work.
More information is available regarding Sul Ross State University and position openings See http://www.sulross.edu our website.