Description
Artera is seeking a Travel and Pcard Coordinator to assist with the management and coordination of all aspects of our corporate program. This involves working with all the corporate and operating company administrative assistants to ensure that all travel policies are current and adhered all documentation is accurate and complete, staying within budget constraints, and ensuring the collection and consolidation of receipts for expense reimbursements are correct according to policy. This coordinator is also responsible for collaborating with selected vendors to resolve issues and work through escalated issues in a timely manner. The coordinator works to ensure company issued procurement cards (Pcards) are issued correctly, monitored/audited for fraudulent activity and timely expense reporting. Overall, this role aims to ensure a seamless travel and procurement card process between selected suppliers, Artera, and its operating companies.
Responsibilities include resolving escalated issues regarding travel and or lodging interruptions during and outside of normal business hours. Assist management with ensuring company policies are up to date and supplier quarterly business reviews (QBR) data and documentation is compiled and ready for supplier meetings. Assist with and or leads supplier QBR's to ensure effective communication is had between all parties. Works with stakeholders to resolve escalated issues.
Duties include but are not limited to:
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