Purchasing Clerk
Wood PLC

RESPONSIBILITIES

• Reach out to vendors for material/equipment quotes.
• Input all material requisitions into SAP for PO creation
• Receive materials in system once they arrive on site
• Invoice approval in Voyager for Service Requisitions that are created in SAP
• Manage AP discrepancies with Accounts Payable and/Or Vendors.
• Tracking of subcontractors invoices
• Look for cost savings on material & communicate savings to management for KPI Data.
• Tracking and billing of 3rd party rentals
• Managing and pricing discrepancies and price validation.
• Logisitics of material needed for rushed items to be on time as needed
• Submissions of Credit card and expense reports
• Tracking backordered items for delivery
• Follow up with client for long existing 3rd party rentals for cost savings
• Work with management when closing out PO's or when PO's/WO's are closed too soon in ECM
• Maintain material tracker

• Create Material/Equipment FTO's for client signature
• Scan all signed FTO's for ECM submittal and electronic file purposes
• Input all material and equipment FTO's into ERM and Voyager for billing
• Daily allocations for company owned equipment in ECM
• Run full data extraction report in ECM to balance any material and equipment FTO's that have been allocated
• Email final reconciliation to management for approval
• File all hard copy FTO's, vendor invoices and PO's at the end of the month
• Follow up with the client for any ECM rejections and/or FTO discrepancies
• Payment reconciliation between ECM, Voyager and Actian