Program Coordinator - Sociology
The University of Chicago

Chicago, Illinois

This job has expired.


Department

SSD Sociology - Staff and Temporary Employees -Vargas

About the Department

The UChicago Justice Project is a research group at the University of Chicago directed by Sociology Professor Robert Vargas devoted to studying the political economy of cities and neighborhoods. Both interdisciplinary and multi-method in nature, the Justice Project is conducting multi-city projects on historic homicide patterns, redistricting, and policing. Our research aims for structural and institutional change through greater accountability, transparency, and democratic governance.

Job Summary

The job provides business support for non-technical (not information technology or construction related) projects from conception to completion. Performs administrative duties as they relate to the assembly of teams and the development of detailed work plans, schedules, project estimates, resource plans, and status reports.

The job provides administrative, research and logistical program support for 1) the UChicago Justice Project, 2) departmental Initiative for Critical Social Science, and 3) an inter-institutional policing research network. This role is responsible for ensuring compliance of research activities within
institutional, state, and federal regulatory policies, procedures, directives, and mandates. The Program Coordinator also provides direct administrative support for Professor Robert Vargas.

Responsibilities

  • Organizes and manages the execution of programs and research lab projects
  • Coordinates all calendars and schedules for Professor Robert Vargas on a daily, weekly, monthly, and annual time horizon.
  • Communicates effectively on a daily basis to discuss and triage urgent issues, and to resolve meeting conflicts and scheduling challenges.
  • Supports planning and execution of events: including maintaining the UChicago Justice Project website, producing email announcements, arranging guest travel, room reservations, and event catering.
  • Curates and sends quarterly UChicago Justice Project newsletter.
  • Business coordination: including processing payments, administering grant programs, (including collating information and corresponding with applicants and grantee), maintaining research budget.
  • Coordinates all local, regional, and national travel arrangements for the UChicago Justice Project, business expense reimbursement, Oracle and Kronos management for CFQ cost centers as requested, supply ordering, check requests, requests for reimbursement, invoice payment, etc.
  • Assists with budget reconciliation, supply ordering, and file system development and/or maintenance.
  • Supports the lab's research by providing administrative and project management support and by providing ad hoc support for key strategic and operational initiatives including compiling and managing data, preparing spreadsheets, reports, etc.
  • Takes notes or records research team meeting minutes as needed. Follows up on action items and track project progress.
  • Coordinates special projects as directed by Professor Robert Vargas. Prepares write ups for recommendations for operational and administrative problems. Prepares financial and/or administrative reports.
  • Approves undergraduate and graduate Research Assistant time-sheets on a weekly or bi-weekly basis.
  • Assists in coordinating daily projects, including preparing and maintaining non-technical (not information technology or construction related) project plans, budgets, and staffing requirements.
  • Supports or independently performs administrative tasks such as arranging meetings, developing agendas, and preparing progress reports.
  • Performs other related work as needed.

Minimum Qualifications

Education:
Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).
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Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
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Certifications:


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Preferred Qualifications

Education:
  • Bachelor's degree.
  • Advanced degree.

Experience:
  • Five years of increasingly responsible project support or administrative experience, preferably in a complex professional office setting.

Technical Skills or Knowledge:
  • Documented proficiency and advanced skills in a variety of computer software applications, including word processing, spreadsheets, presentation applications.
  • Advanced skills in relation to Microsoft Office Suite, Google products, and Slack.
  • Use of administrative IT systems (Oracle, Kronos, Workday).
  • Preferred Competencies:
  • Demonstrates independent problem-solving ability and project management skills.
  • Able to work independently, effectively prioritizing tasks and meeting deadlines.
  • Analytical ability to track expenses and effectively manage multiple projects at onetime.
  • Demonstrates flexibility, eagerness to collaborate, and confidence to learn new systems.
  • Independently and professionally interact with students, faculty, and staff at the University, both internal and external; strong interpersonal skills.
  • Strong written and verbal and interpersonal communication skills.
  • Sound critical thinking skills.

Application Documents
  • Resume (required)
  • Cover Letter (required)
  • Contact Information of Two References (required)

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Administration & Management

Role Impact

Individual Contributor

FLSA Status

Non-Exempt

Pay Frequency

Biweekly

Scheduled Weekly Hours

37.5

Benefits Eligible

Yes

Requires Compliance with University Covid-19 Vaccination Requirement

Yes

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Posting Statement

Employees must comply with the University's COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward.

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:http://securityreport.uchicago.edu.Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.


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