Office Specialist
State of Nebraska

The work we do matters!

Hiring Agency:
State Patrol - Agency 64

Location:
Grand Island Job Posting

Hiring Rate:
$15.958

Classification Salary Range:
$15.96 - $23.52

Job Posting:
JR2024-00006180 Office Specialist (Open)

Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):
05-21-2024

Job Description:
Are you looking for a civilian career in law enforcement? Do you want to help make a tangible difference in the safety of your community? If so, we want you to join our team! The Nebraska State Patrol is looking for a self-motivated, detail-oriented individual. If you are ready for that career, come join our team!

Primary Duties:
- Process concealed carry weapons applications
- Type and distribute general correspondence letter, memos, agendas, etc
- Forward time sensitive reports & maintain tracking system for Patrol Division drug interdiction cases
- Receive, direct, transfer incoming calls, take messages, court dates/cancellations on multi-line phone
- Forward confidential reports through NICHE to proper county attorney or investigator page officers to relay information
- Receive, print and file arrest/event photo copy reports
- Maintain mail log to determine routing
- Complete daily reports
- Train co-workers in the use of computer practices
- Provide information, greet/direct visitors and inform office of visitor's presence
- Assist other troop area secretaries
- Attend meetings
- Serve as notary for troop area
- Print and display all policy postings
- Prepare Automated Fingerprint Identification System (AFIS) reports
- Maintain & update forms in folder for use by all personnel and update listing of the forms.
- Other duties as assigned

Secondary Duties:
- Create, organize, maintain report filing system for Investigative Services/Patrol Divisions and Nebraska State Patrol administration
- Distribute completed case reports as directed, forward, mail, fax confidential investigative reports to allied law enforcement agencies, county attorneys, attorney general and U.S. attorney
- Maintain extensive records of criminal/drug case files, filing & retrieving files
- Process incoming and outgoing mail & distribute incoming mail, including certified & confidential materials including correspondence, reports, enforcement related documents

Requirements/ Qualifications:

Minimum Qualifications: Coursework/training in administrative/office support functions, procedures, and methods including the operation of personal computers and office equipment; research; or areas related to the programs and functions of the employing agency or experience in customer service or public contact; or applying criteria/regulations; and/or performing administrative/office/secretarial support work including use of personal computers and office equipment.

Preferred Qualifications: Associates or Bachelors degree in Criminal Justice. Experience working in the criminal justice field such as for courts, law enforcement, or county attorneys. Two years' experience working with Microsoft Office products such as Excel, Word, and Outlook. Ability to interpret procedures and guidelines and convey their meaning to others.

Other: Regular and reliable attendance is expected. If selected for this position, you must meet the U.S. Citizenship & Immigration Services employment eligibility requirements by completing an EEV (I-9) Form. The agency does not sponsor H1-B Visa's. Resumes will not be accepted as a substitute to your applicant information. Failure to complete all areas of your employment application may result in your application being disqualified from our selection process. Must successfully complete an extensive background screening prior to being employed which includes completion of a Personal History Questionnaire. Applicants will be screened for a record of criminal activity and criminal history using a fingerprint-based check, and before unconditional employment is offered. Applicants must be free of felony convictions, and cannot maintain continuous association or dealings with persons, groups, or organizations that they know, or should know, are persons or groups or organizations under criminal investigation or indictment or who have a reputation for present, ongoing involvement in felonious or criminal behavior. Selection process will include an interview.

Knowledge of:

• Criminal justice system
• Office procedures
• Administrative work assigned to the position
• Sources of information pertinent to the assigned work
• The principles and practices of record keeping

Ability to:

• Communicate in person and by telephone, computer, email, fax, or correspondence to request/exchange information
• Work independently with limited supervision
• Gather, compile, generate and disseminate information
• Interact and maintain a close working relationship with diverse individuals and groups to include: law enforcement agencies, agency administrative personnel, and the public is essential
• Learn the organizational structure, mission, and activities of the State Patrol
• Learn agency policies and procedures pertinent to the work assigned

Skill in:

• Strong and effective communication skills including knowledge of English grammar, spelling, etc.
• Active listening
• Asking questions
• Understanding instructions
• Using word processing, creating spreadsheets, and reports
• Managing time, schedules and priorities
• Monitoring and assessment program performance
• Applying critical thinking techniques

Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Check out all that the State of Nebraska has to offer! For more information on benefits currently offered to permanent teammates, please visit: https://statejobs.nebraska.gov/index.html#benefits

Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.

Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.

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