Litigation Secretary
Roth Staffing Companies

Adams & Martin Group has partnered with a growing law firm in Costa Mesa. They are seeking qualified and experienced litigation legal secretaries to join their team. This secretary will provide support for several attorneys, handling all court filings (state and federal), prepare pleading shells, manage calendar and coordinate deadlines with accuracy. The ideal candidate will be comfortable with various programs and platforms and must be tech savvy. This is a hybrid/remote opportunity, and the legal secretary must be comfortable using programs like Zoom and Teams on a daily basis.

KEY JOB FUNCTIONS:

* Maintain attorney calendar by planning and scheduling conferences, teleconferences, depositions, mediations, and court reporters when necessary
* Record and monitor appearance dates, pleadings and filing requirements
* Interface with courts, clients, case managers and vendors
* Manage all correspondence and mail
* Create and submit shell documents to attorneys
* Create and manage shell settlement agreements and attachments
* Manage the opening requests for matters
* Create exhibit lists and master sets of exhibits
* Monitor file naming conventions in Helton DB
* Close matters and move documents to archive
* Prepare documents and binders for attorneys for use at meetings, hearings, depositions, and mediations
* Create physical file for new matters
* Receive and manage client requests

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.