Executive Assistant
Motiva Enterprises LLC

Houston, Texas

This job has expired.


Position Overview:

The Marketing & Sales Administrative Assistant is responsible for delivering administrative and business support to Business Operations and Pricing & Demand Management to facilitate high levels of productivity and effective process management; and lend general support for M&S.

Responsibilities:

  • Coordinate travel arrangements (domestic and international) and prepare itineraries and folders as needed
  • Schedule meetings by booking conference rooms, ordering food, beverages, and equipment as necessary
  • Greeting & escorting the visitor(s) as needed
  • Fleet car coordinator
  • My Request (IT) for above mentioned staff
  • Coordinate and support groups with Purchase Request information
  • Fire Warden
  • Prepare expense statements and process invoices
  • Records System Focal Point
  • Aid staff on systems, e.g. Workday, T&E, Right Angle, etc.
  • Open and organize incoming mail for GMs
  • Coordinate and send departmental communications to staff, when needed.
  • Provide backup support to the other FSM Administrative Assistant and answer calls as backup for the receptionist
  • Coordinate facilities and administrative processes for new hires and internal move events
  • Maintain and order office supplies
  • Maintain and distribute contact lists / directories
  • Ad Hoc Projects/other activities
  • Coordinating office moves
  • Compose, edit and/or type correspondence on occasion.
  • Ad hoc analytical analysis

Key Challenges
  • The person in this new position will need to establish the identity and awareness of the activity it will take on and support it can provide across Motiva functional groups
  • Influencing change within Motiva towards industry standards and simplification
  • Managing conflicts with external counterparts while maintaining good commercial relationships

Basic Qualifications:
  • The preferred candidate will have 5 years of proven administrative assistant experience
  • Ability to perform under pressure and capable of effective time management
  • Solid communication skills (verbal and written) and able to establish productive relationships at all levels
  • Demonstrate resourcefulness by independently handling as quickly and competently as possible any unforeseen circumstances as and when they arise
  • Able to prioritize work and handle multiple tasks
  • Must possess strong initiative and a solution orientation
  • Strong Excel/PowerPoint/Word skills
  • Successful applicant is expected to operate with a high degree of independence, initiative and good judgment, and have a proven ability in prioritizing tasks and delivering on deadlines, with an eye for detail and an appetite for accuracy

We reserve the right to amend or withdraw Motiva jobs at any time, including prior to the closing date. Depending on qualifications, the successful candidate may be offered a position at a more appropriate level and/or grade.

Applicants for regular U.S. positions must be authorized to work in the United States for Motiva Enterprises LLC without the need for sponsorship of an immigration authorization or visa (for example, TN, H-1B, or other employment-based immigration authorization or visa).

Motiva participates in E-Verify.

All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, age, religion, disability, sexual orientation, gender identity, protected veteran status, citizenship, genetic information, or other protected status under federal, state, or local laws.


This job has expired.

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