Director, Enrollment & Student Affairs Business Operations - Job Opening 249864
Augusta University

Director, Enrollment & Student Affairs Business Operations - Job Opening 249864

How to Apply:

To be considered an applicant for this position, you must apply online at https://www.augusta.edu/jobs and search Job ID: 249864.

Required Qualifications

Bachelor's degree from an accredited college or university and five years of related progressively responsible experience.

Job Summary

This position functions as the business manager for the Division of Enrollment and Student Affairs and the operations manager of the Office of the Vice President: provides counsel and recommendation on daily operations; provides operational assistance to the VP, business coordinators, faculty, and staff related to personnel and non-personnel allocations and reallocations of multiple fund sources. Position oversees all business and financial aspects for all units reporting to the VP. Responsibilities include, but are not limited to: serves as institutional liaison in all aspects of business and operations; manages and coordination of the Office of the Vice President; supervises administrative staff in the Office of the Vice President.

Responsibilities include, but are not limited to:

• Serves as the overall budget manager for all units reporting to the VP; directs and is responsible for annual strategic budget planning processes within the division in collaboration with the Provost's director of budget operations; monitors departmental application of monies for merit and reclassification requests to ensure compliance with institutional and BOR guidelines; reviews budget status and budget detail reports for each unit. Responsible for maintaining and tracking all revenue sources and both short term and long term funding commitments; collaborates with the VP in developing unit procedures for planning, preparing, and managing revenue and expense accounts; provides monthly and annual trend reporting to inform long term unit planning; prepares standard and ad hoc budget reports as needed to support the business case needed for strategic decision making processes.
• Responsible for identification of appropriate funding sources for personnel costs, operating expenditures, and capital purchases; regularly assesses all categories of revenue against expenditures to ensure most effective and efficient use of capital resources is used to achieve the unit's and division's mission. Responsible for management of multiple fund sources including state appropriations, departmental sales, auxiliary, tuition & fees, sponsored, and foundation accounts. Responsibilities include direct spending authority on accounts totaling approximately $14 million. Advises and counsels the VP on problem resolution related to financial matters; identifies cost saving measures and is responsible for the process improvement cycle for the unit's financial projections. Responsible for preparing financial trend data in support of strategic planning.
• Responsible for general operations of the Office of the Vice President for Enrollment and Student Affairs including supervision of four full-time staff. Approves TimeNet for appropriate staff, reconciles time. Manage the budgets for the Office of the Vice President and spend as appropriate, including foundation auxiliary, and agency accounts.
• Responsible of compliance of all financial and human resource policies and procedures for all units reporting to the VP. Serves as the liaison to the Provost's director of operations in all aspects of financial operations; Assist Provost's director of operations during budget preparation and at other times as needed. Monitor ePAR's and payroll reports to ensure funding allocations appropriately align effort, maintains a personnel roster which reflects the original, current, and projected budgets and available shrinkage to be redirected in support of new growth initiatives. Prepares appropriate budget forms needed for transfers, corrections, and budget/revenue establishment.
• Serves as back up approver of expenditures and approving authority for P-CARD use in the all units of the VP and responsible for ensuring the integrity of P-CARD audit data. Serves as property control and compliance person for the division. Responsible for ensuring reporting requirements are met and compliance is maintained across all departments under the VP
• Perform all other job-related duties as assigned.

Shift/Salary

Shift: Days; Monday - Friday (work outside of the normal business hours will likely be required of an employee in an exempt level position)

Salary to be commensurate with qualifications of selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: Until Filled

Conditions of Employment

All candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during the course of their employment and beyond.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

Other Information

This position is also responsible for promoting a customer friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner everyday with patients and families for success."

Augusta University is a tobacco free environment and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.