Coordinator of Campus Visits - Office of Undergraduate Admissions
University of Illinois

Coordinator of Campus Visits - Office of Undergraduate Admissions

University of Illinois Urbana Champaign

Job Summary
The Coordinator of Campus Visits oversees the daily operations of our campus visit programs, managing a team of approximately 75 student staff members. Responsibilities include hiring, training, and evaluating student tour guides and employees who assist with campus visits and summer registration programs. The supervisor ensures the smooth functioning of these programs, facilitating positive experiences for prospective students and visitors to our campus.

Duties & Responsibilities -

Recruitment:

• Engage and inform prospective students and families about the vibrant opportunities at the University of Illinois, showcasing our campus both on-site and at various off-campus events.
• Travel to high schools and college fairs, embodying the spirit of the University of Illinois as you interact with students, parents, and attendees, answering their queries and igniting their curiosity about Admissions at Illinois.
• Take the lead as the primary liaison for high schools and other organizations arranging group visits to our campus, ensuring seamless coordination and unforgettable experiences for our guests.

Campus Visits:

• Coordinate the recruitment, training, supervision, and evaluation of undergraduate student paraprofessional staff. This includes:
  • Working with student Interns to advertise the student positions and post them on the job board.
  • Organizing and scheduling staff and locations for interviews.
  • Coordinating startup meetings and training sessions for new student employees.
  • Approving timesheets, vacation, and sick time for student employees.
  • Serving as a resource for HR-related questions.
  • Maintaining HR records for reference checks.
  • Developing evaluation measures for student position performance.
• Oversee the reservation and confirmation process for the more than 35,000 campus visitors each year. This involves:
  • Maintaining users of the EM software.
  • Composing, editing, and sending out confirmation emails for registrants based on the appropriate event.
• Collaborate with the Assistant Director in planning, executing, and evaluating all on-campus visit programming. This includes:
  • Assisting in creating a yearly visit calendar.
  • Providing dates when student staff may or may not be available.
  • Acquiring knowledge of resources and other events on campus to ensure successful visits.
  • Creating schedules for 70+ student employees for large visit days as well as Daily Visits.
  • Coordinating day-of-program logistics related to parking, staffing, traffic patterns, equipment, and supplies.
  • Serve as a liaison with colleges and departments regarding campus visit programs.
• Prepare and maintain appropriate periodic/special operations reports and surveys. This involves:
  • Pulling reports from the EM system to maintain a record of visitors and attendance rates for future events.
  • Surveying visitors for feedback and areas of improvement.
  • Generating year-end reports to evaluate yearly goals.
• Application Review
  • Serve on an Admissions Review Committee, reviewing applicant files for admission to Illinois, reading essays, evaluating transcripts, and making final admission decisions.

Required Qualifications -

• Bachelor's degree.
• A minimum of two years of professional experience in admissions, recruitment, student affairs, or a related field; alternatively, one year of direct experience within the unit acquiring relevant applicable skills and knowledge.
• Demonstrated experience in program planning.
• Experience working with current or prospective undergraduate students.
• Valid driver's license

Preferred Qualifications -

• Master's degree
• Demonstrated student training experience
• Supervisory experience
• Three or more years of professional experience.

Knowledge, Skills and Abilities -

• Ability to learn quickly.
• Flexibility
• Good organizational ability and skill.
• Ability to work with large numbers of people on one project.
• Ability to work on more than one project at one time.
• Ability to determine priority of assignments and projects.
• Ability to budget time and meet deadlines.
• Ability to speak well on the phone and in the reception area.

Appointment Information

This is a 100% full-time Academic Professional position, appointed on a 12-month basis. The expected start date is as soon as possible after the close of the search. The minimum salary for this position is $47,480. We strive to provide a competitive salary, considering factors such as available market data, internal equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints. The final salary offer will be determined through a thorough assessment of these elements.

Employees hired into this position will be expected to work on-site at the University of Illinois Urbana Champaign campus on a full-time basis. Work authorization sponsorship is not available for this position.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on April 28, 2024. Upload a cover letter, resume (including month/year employment dates), contact information for three professional references, and transcripts or proof of degree(s).

Apply for this position using the Apply Now button at the top or bottom of this posting. Applications not submitted through https://jobs.illinois.edu will not be considered. For further information about this specific position, please contact Jennifer Steiling at steiling@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .

Requisition ID: 1024128
Job Category: Education & Student Services
Apply at: https://jobs.illinois.edu

This job has expired.