Coordinator, Events
Carlyle Investment Management, LLC

Position Summary

The Events team, positioned within the Corporate Communications team, is responsible for planning, overseeing and supporting Carlyle events of all sizes. This team is comprised of internal team members and agency contractors who lead virtual, in person and hybrid events across all geographies, segments and teams. The Events team works closely with internal stakeholders across levels and is pivotal in all aspects of events from inception to execution including: scheduling, venue sourcing, event technology, registration site building and maintenance, speaker coordination, vendor management and reporting.

The Events Coordinator role will be focused on supporting the team's managers on a multitude of projects, providing logistical, administrative and quality control assistance. The Coordinator will aid with effective collaboration among team members through data management (creating, tracking and maintaining detailed lists), proofreading documents and reports, assisting with onsite or virtual logistics, maintaining the team's forward-looking calendar and more. We expect this role to be dynamic as the Events team members are accustomed to managing a full events schedule and fielding questions on a variety of topics internally and externally.

The Coordinator should be a resourceful and positive individual, eager to learn, with the ability to take direction and work independently. Our team members are encouraged to be proactive with ideas and creative solutions, and able to develop strong "client" relationships with all stakeholders.

Responsibilities

• Assist in the planning and execution of events, including logistics, document creation and tracking, and proofreading
• Create, maintain and review a variety of event documentation including hotel rooming lists, speaker biographies and details, registration reports, briefings, and agendas
• Provide in-person or virtual assistance as needed for live and recorded events including onsite registration or operational support
• Assist with event-related administrative tasks, such as budget tracking, forward calendars and meeting scheduling
• Create pre- and post- event surveys to gather feedback and identify areas for improvement
• Facilitate working group meeting notes creation and distribution
• Assist with ad hoc logistics support such as speaker travel coordination, liaising with IT, badge printing, or collaborating with marketing on branding efforts
• Assist with shared inbox management, inquiries, and organization
• Stay up-to-date with industry trends, technologies, and best practices in event management

Qualifications

• Bachelor's degree, required
• Concentration in Marketing, Hospitality, Management, Business Administration, or related field preferred
• 1-3 years of experience in event planning or coordination, required
• Experience in a corporate or agency setting, preferred
• Proficiency in CRM and event management software preferred
• Excellent organizational skills, attention to detail and communication skills (written and verbal)
• Highly adaptable, with flexibility on depth and breadth of role and responsibilities
• Ability to manage multiple concurrent projects while meeting tight deadlines
• A team player who is highly collaborative, with a positive attitude and strong problem-solving skills
• Willingness to work flexible hours and travel (domestically and/or internationally), including some evenings and weekends, if required by event schedules

Due to the high volume of candidates, please be advised that only candidates selected to interview will be contacted by The Carlyle Group.

Company Information

The Carlyle Group (NASDAQ: CG) is a global investment firm with $426 billion of assets under management and more than half of the AUM managed by women, across 586 investment vehicles as of December 31, 2023. Founded in 1987 in Washington, DC, Carlyle has grown into one of the world's largest and most successful investment firms, with more than 2,200 professionals operating in 28 offices in North America, Europe, the Middle East, Asia and Australia. Carlyle places an emphasis on development, retention and inclusion as supported by our internal processes and seven Employee Resource Groups (ERGs). Carlyle's purpose is to invest wisely and create value on behalf of its investors, which range from public and private pension funds to wealthy individuals and families to sovereign wealth funds, unions and corporations. Carlyle invests across three segments - Global Private Equity, Global Credit and Investment Solutions - and has expertise in various industries, including: aerospace, defense & government services, consumer & retail, energy, financial services, healthcare, industrial, real estate, technology & business services, telecommunications & media and transportation.

At Carlyle, we know that diverse teams perform better, so we seek to create a community where we continually exchange insights, embrace different perspectives and leverage diversity as a competitive advantage. That is why we are committed to growing and cultivating teams that include people with a variety of perspectives, people who provide unique lenses through which to view potential deals, support and run our business.

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