Assessment & Learning Design Specialist, 1st & 2nd Years
Washington State University

Title:

1145-YN - Learning Design Consultant

Business Title:

Assessment & Learning Design Specialist, 1st & 2nd Years

Additional Titles:

Location:

WSU SPOKANE CAMPUS

Employee Type:

Admin. Professional

Job Family:

Administrative Professional - OT Eligible

Position Details:

Summary of Duties:

The Pre-Clerkship Assessment and Learning Design Specialist functions as the operations lead for the unit, planning, organizing and coordinating the operations for the Assessment program by supporting faculty in the design, development and delivery of the medical school curriculum based upon best practices. The incumbent will support faculty and administration with course design and instructional approaches to ensure students meet desired learning outcomes.

The incumbent will work closely with faculty, staff, and clinical campus locations to ensure all aspects of the MD Program (curriculum and assessment) are coordinated consistently across the distributed campuses and clinical locations, including schedules, Curriculum Management systems (CMS) and learner dashboard.

This position will specifically support the assessment requirements in Years 1 and 2 of the curriculum, ensuring compliance with WSU and LCME standards and regulations per FERPA.

Scope of Duties:

40% Program Assessment Leadership

• Provide leadership, information, and technical assistance to the faculty and course teams in the design, development, and execution for the program of assessment of the Years 1 and 2 of the MD Program, including the MEDSCHLR and LMH courses.
• Supervise the Assessment Specialists that work primarily in the Pre-Clerkship years. Providing guidance and mentorship as they manage the building and administration of written exams and assignments.
• Assist faculty with the design, development, and modification of assessment, assignments, and assessment rubrics to ensure accurate information is used to assign grades.
• Supports the design and development of assessment instruments to ensure alignment between the curriculum delivered and assessment for and of learning.
• Support course teams in the implementation of CQI efforts based on course and teacher evaluations.
• Provide guidance to faculty in assessment methods most appropriate for the learning objectives being taught/competency being measured.
• Ensure a course schedule that maximizes opportunities for formative assessment and low stakes summative assessment to ensure frequent feedback to students.
• Manage the course and individual student dashboards alongside the Years 1 and 2 data analyst. Management to include consultation with faculty, design, analysis based on feedback, distribution and training as well as continued consultation and further updates.
• Serve as point of contact for student queries in Years 1/2, MEDSCHLR and LMH courses regarding assessments, assignments, their progress in the course, as well as information and technical assistance regarding the program.
• Develop and execute training for faculty regarding the assessment frameworks.
• Collaborate with the Curriculum Specialists in the Office of Curriculum to ensure alignment between instructional curriculum and assessment, and the management of outcomes for all courses.
• Develop materials and training sessions to support the work of the Clinical Competence Panels in Years 1 and 2.
• Protect student private information and serve as a role model for assuring student confidentiality.
• Participate in all efforts to support the College's mission to continuously improve the MD Program via guidance to faculty and other stakeholders.

25% Student Performance Analysis and Intervention

• Identify and develop interventions for students who are off track with progress. Develop interventions via consultation with Course Director, relevant faculty members and/or the Associate Dean.
• Support the development and execution of personalized remediation plans for students.
• Prepare documentation, analyze performance and provide feedback related to student progress in all MEDSCHLR, 1st and 2nd year courses to students and faculty as applicable.
• Track professionalism concerns that arise for students and communicate patterns identified to appropriate Assessment and Student Affairs personnel.

10% Assessment Administration and Records Retention

• Analyze students' learning experience and outcome results and report out to all stakeholders on the achievement of these learning experiences and outcomes.
• Ensure the validity of all assessment instruments used by coordinating the assessment approach.
• Facilitate the management of educational records to support the requirements of Student Promotions, Evaluation and Awards Committee (SPEAC) work.
• Support the Faculty Senate approval process for courses developed; ensure relevant stakeholders are apprised of the process status.
• Monitor the Years 1 and 2 grading committee's decisions around student grades, ensuring compliance with WSU and LCME accreditation requirements and standards for ongoing feedback to students.
• Maintain records and inventory of assessment information and grades, and compose written communications on behalf of the Course Directors and the Assessment Office.

10% Compliance and Quality Assurance

• Collaborate with Clinical Education Directors and Associate Deans for Clinical Education to provide support related to the quality assurance of the course and assessment methods.
• Track, evaluate, and report back to faculty and course teams on course outcomes.
• Conduct all responsibilities within established protocols per FERPA. Promptly report any concerns to appropriate parties.
• Evaluate concerns, identify solutions, propose and implement recommendations.
• Develop, maintain, and enhance reports required to the AAMC, College, University, and other stakeholders.
• Oversee assessment program compliance which is managed by the Assessment Specialist.
• Maintain electronic files and records in compliance with university record retention policies and procedures.

10% Supervision

• Provide leadership and management of personnel, ensure compliance with existing University procedures and State law, which includes evaluating staff performance, work allocation, training, corrective and/or disciplinary action, and problem resolution.
• Implement and maintain proper personnel practices, policies, and procedures.
• Coordinate recruitment efforts.
• Interview and make hiring recommendations.
• Responsible for training, assigning and scheduling work.

5% Other

• Other related duties as assigned.

Required Qualifications:

A Master's degree and two (2) years of professional experience that has included designing and facilitating learning opportunities for diverse groups, educational assessment, maintaining learning environments and communities (may or may not be technology enhanced), and best practices in teaching and learning.

Additional Requirements:

• Experience in assistance, support, or coordination in the areas of curriculum or assessment (or similar program) or other activities in a higher education, healthcare, or equivalent setting.
• Demonstrated experience with MS Office Suite and Adobe.
• Working knowledge of Learning Management Systems (LMS) or similar database experience.
• Demonstrated effective communication skills in both informal and formal settings.
• Demonstrated experience executing established process flows.
• Ability to organize, track, monitor and follow up on multiple tasks in a prioritized manner. ​

Preferred Qualifications:

• Experience assessing programs and implementing identified improvements to process.
• Experience in Postgraduate and/or Undergraduate Medical Education.
• Experience in higher education.
• Experience using statistical software such as SPSS, R and PowerBI.
• Experience evaluating statistics.
• Experience developing workflows and processes.

Additional Information:

In accordance with Washington State Governor's Proclamation 21.14.1, and subsequent revisions where appropriate, as a condition of employment, you must be fully vaccinated or have an approved medical/religious accommodation by time of hire. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Full Vaccination or an approved accommodation will be verified prior to your first day of work. Should you not be fully vaccinated or have an approved medical/religious accommodation you will not be able to start employment with WSU. Information regarding vaccine verification and/or requesting a medical/religious accommodation is available at https://hrs.wsu.edu/covid-19/vax-verification/. Please contact HRS at hrs@wsu.edu or 509-335-4521 if you have questions.
 

Area/College: Elson S. Floyd College of Medicine
Department Name: ESFCOM Administration
City, State, Zip: Spokane, Wa 99202
Department Link: https://medicine.wsu.edu/

Monthly Salary: $4,152-$5,336 commensurate with qualifications and experience
FTE: 100
Permanent
Screening Begin Date: March 28, 2022; open until filled
Background Check: This position has been designated by the department to require a background check.

Application Instructions: Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Applicants are required to include contact information for professional references within the application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.
 

Required Documents:

1. Resume

2. Cover letter

Time Type:

Full time

Position Term:

12 Month

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.