Administrative Specialist - Tecumseh State Correctional Institution
State of Nebraska

Description
The Nebraska Department of Correctional Services (NDCS) specifically the Tecumseh State Correctional Institution is seeking an Administrative Specialist with a significant amount of secretarial or clerical duties, experienced in communication, organization, research, scheduling and office support. The incumbent will model the NDCS Values of integrity, respect, compassion, growth, and excellence as we accomplish our mission, "Keep people safe."

Information about the Department can be found at: www.corrections.nebraska.gov. For more information call (402) 335-5998. For Americans with Disabilities Act (ADA) accommodations, please contact ADA Coordinator Mike Carr at 402-479-5812 or mike.carr@nebraska.gov.

Additional $3/hour facility differential for hours worked.

Tecumseh State Correctional Institution, 2725 N Hwy 50, Tecumseh, NE 68450

0800-1630
Examples of Work
Serves as Administrative Assistant to the Warden, providing an array of executive management support such as draft correspondence, transcribe memos and investigations; coordinate events and meetings for Warden; handle confidential documents; act as liaison between Warden and other executive and departmental staff; process all incoming and outgoing mail through the Warden's office; respond to inquiries from staff, state officials, and the general public; schedule disciplinary hearings and take minutes when needed. Investigate and prepare tort claim responses; compile and prepare the facility monthly report.
Qualifications / Requirements
REQUIREMENTS: At least one year of post high school coursework or experience in: administration, office management, accounting, finance, planning, policy analysis and implementation, administrative/management analysis, operations research, program evaluation, research, or similar fields or in a field related to the programs or functions of the employing agency.

PREFERRED: Minimum of two years' experience serving as administrative/professional support to management, to include drafting correspondence, transcription/dictation, scheduling meetings, and handling time-sensitive, confidential information. Extensive experience using Microsoft Word, Excel and Outlook.

OTHER: Type 40 wpm net. Applicants accepting a job offer must pass the following pre-employment exams in this order: medical exam, and at a randomly announced time, pass a drug test. Once at the Staff Training Academy, must successfully complete the fully paid Nebraska Corrections Training Program.
Knowledge, Skills and Abilities
Knowledge of: office processes and procedures; customer service processes and principles; administrative and office/clerical support procedures and associated computer applications such as word processing, file management, record keeping, and database management. Ability to: formulate and recommend alternative courses of action; communicate and exchange information and ideas with others; create charts, graphs, and/or reports using word processing or other computer applications; summarize technical data and results of research into reports; track and monitor information; retrieve information from a variety of sources; coordinate resources and people; learn organizational structure, mission, and activities of the employing agency; learn agency policies and procedures and sources of information pertinent to the assigned work; agency policy and procedures. Skills in: active listening asking questions; understanding instructions; using work processing; creating spreadsheets, charts, graphs, and reports; managing time, schedules, and priorities; monitoring and assessing program performance; applying critical thinking techniques.