Administrative Coordinator
AstraZeneca

Job Title: Administrative Coordinator

Location: Gaithersburg, MD

At AstraZeneca we turn ideas into life changing medicines. Working here means being entrepreneurial, thinking big and working together to make the impossible a reality. We're focused on the potential of science to address the unmet needs of patients around the world. We commit to those areas where we think we can really change the course of medicine and bring big new ideas to life. As an Administrative Coordinator in Toronto, Canada, you'll play a pivotal role in channelling our scientific capabilities to make a positive impact on changing patients' lives.

As a Administrative Coordinator in Late Development Oncology, you will use your excellent organizational skills to enable Senior Leaders to focus on science to deliver medicines to patients.

Working within our Global Team of 20 Administrative coordinators providing global support. You will provide high-quality 1:1 support and project coordination, you will be required to use your initiative and creativity to deliver in this fast-paced and dynamic environment.

Gaithersburg is one of over 400 sites here at AstraZeneca, providing a collaborative environment where everyone feels comfortable and able to be themselves is at the core of AstraZeneca's priorities. This site includes a fitness center, employee healthcare clinic, electric vehicle charging stations, dry cleaning, full-service cafeteria and copy center, game rooms, community garden and much more to keep our employees happy and balanced! This modern and vibrant scientific campus is the home of Oncology in the U.S.

Responsibilities/Duties:

Administrative

• Provide 1:1 administrative support at a senior level; to include complex calendar management, travel bookings, expenses management.
• Independently and pro-actively resolve issues and challenges relating to administrative requests.
• Facilitates smooth communications between executive and other internal and external collaborators.
• Lead the practical arrangements and contribute to the preparations of internal and external meetings
• Manage logistics (project team calendar, scheduling, room bookings, meeting minutes, agendas, action logs, forward agendas, distribution lists)
• Lead and coordinate logistics relating to virtual and face to face meetings
• Information management for team access (SharePoint management, storing of minutes, presentations, file structure) training teams on usage and making process improvements.

Team

• Work collaboratively with our BPO to deliver initiatives that create engagement & wellbeing for the team.
• Participate in and contribute to knowledge sharing and training.
• Participate in and contribute to administrative continuous improvement activities
• Provide guidance/coaching and mentoring to colleagues where required

Essential Requirements:

• 5+ years of administrative support experience.
• High School Diploma or equivalent
• Extensive calendar management using Microsoft Outlook
• Demonstrated ability to effectively work in a global environment.
• Able to prioritize time sensitive assignments.
• Should be able to work autonomously, and at the same time, collaborate effectively with other members of the administrative support team.
• Flexibility to adapt to constantly evolving needs and deadlines.
• Able to effectively multitask in a dynamic environment while maintaining confidentiality and discretion.
• Able to demonstrate tact, persuasion and/or negotiation and maintain confidentiality.

Desired Competencies:

• Productive Enjoys working hard; is willed to take action and full of energy for the things they sees as challenging
• Approachability Is easy to approach and talk to; spends the extra effort to put others at ease; can be warm, pleasant, and gracious; is sensitive to and patient with the interpersonal anxieties of others; builds rapport well; is a good listener
• Composure Is cool under pressure; does not become defensive or irritated when times are tough; is considered mature; can be counted on to hold things together during tough times; can handle stress
• Creativity Comes up with a lot of new and unique ideas; easily makes connections
• Customer Focus Is dedicated to meeting the expectations and requirements of internal and external customers; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
• Functional/Technical Skills Has the functional and technical knowledge and skills to do the job at a high level of accomplishment.
• Learning on the Fly Learns quickly when facing new problems; a relentless and versatile learner; open to change; enjoys the challenge of unfamiliar tasks; quickly grasps the essence and the underlying structure of anything.
• Organizing Can marshal resources (people, funding, material, support) to get things done; can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently arranges information and files in a useful manner.
• Peer Relationships Can quickly find common ground and solve problems for the good of all; can represent their own interests and yet be fair to other groups; can solve problems with peers with a minimum of noise; is seen as a great teammate and is cooperative; easily gains trust and support of peers; encourages collaboration; can be candid with peers.
• Perseverance Pursues everything with energy, drive, and a need to finish; seldom gives up before finishing, especially in the face of resistance or setbacks.
• Process Management Good at figuring out the processes vital to get things done; knows how to organize people and activities; understands how to separate and combine tasks into efficient work flow; knows what to measure and how to measure it; can see opportunities for harmony and integration where others can't; can simplify complex processes; gets more out of fewer resources.
• Technical Learning Picks up on technical things quickly; can learn new skills and knowledge; is good at learning new industry, company, product, or technical knowledge
• Time Management Uses their time effectively and efficiently; values time; concentrates their efforts on the more important priorities; gets more done in less time than others; can attend to a broader range of activities.
• Written Communications Is able to write clearly and succinctly in a variety of communication settings and styles; can get messages across that have the desired effect.

Why AstraZeneca?

At AstraZeneca we're dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and unleash your entrepreneurial spirit. There's no better place to make a difference to medicine, patients and society. An inclusive culture that champions diversity and collaboration, and always committed to lifelong learning, growth and development. We're on an exciting journey to pioneer the future of healthcare.

We feel a strong sense of pride and accomplishment playing our part in making a positive difference to medical science, patients and society - promoting health and wellbeing all around the world.

So, what's next?

Are you ready to bring new insights and fresh thinking to the table? Brilliant! We have one seat available, and we hope it's yours.

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.

AstraZeneca requires all US employees to be fully vaccinated for COVID-19 but will consider requests for reasonable accommodations as required by applicable law.

This job has expired.