Administrative Business Partner / Sr. Administrative Business Partner
American Cybersystems, Inc.

Role - Administrative Business Partner / Sr. Administrative Business Partner
Client Location - San Francisco, CA
Duration: 10+ months contract

Job Description:

Job Description:

Description

Description:
We are seeking a dynamic and professional individual that can work in a fast-paced environment providing administrative support. The Administrative Business Partner will
provide direct support to Directors in BAS groups, including Assay Development and Technology (ADT), BioAnalytical Sciences Operations (BAS Ops), Core Biophysical
Characterization and Reagent Facility (CBCRF), and Predictive Sciences (PS). In addition, this individual will provide general administrative support to members of the BAS team and execute on project coordination activities to support day-to-day business portfolio operations.

This position will report into the Business Manager supporting the Vice President of BAS.
He/She will support other administrative business partners, within the department, by providing secondary coverage and work load balance. This individual, when requested by
his/her manager, may also collaborate with the other administrative professionals within Development Sciences, and participate in other projects as needed.

The administrative professional must exercise sound business judgment and discretion with
sensitive, confidential and proprietary information. This individual is expected to work independently while being a strong team player by being proactive, creative, self-directed, and detail-oriented when managing multiple priorities and complex projects.

Job Responsibilities
? Highly skilled in Google Suite and manage shared team drives and complex gCal scheduling requests with both internal and external stakeholders, potentially across multiple time zones
? Proficient in all available tech meeting platforms including in room technology, video conferences, Google Meets, Zoom and global webcasts
? Support the planning and execution of department-wide staff meetings (e.g. Town Halls, department meetings, etc), meeting logistics including agenda creation/distribution, meeting materials, catering, room set-up, etc.
? Support & ensure attendees are prepared to participate in meetings including AV connection, telephony, Zoom info, etc.
? Send communications on behalf of someone (note: complexity depends upon the person requesting)
? Assist in communications for day-to-day team operations, including changes in
policies, processes, department reminders (e.g. handling of gifts, etc.), team agreements
? Ensure that employees are recognized for milestones (anniversaries, weddings,
birthdays, etc.) based on department guidelines
? Submit facilities, IT, and Site Service requests
? Manage purchase orders, invoices, payment tracking and vendor maintenance
? Manage distribution lists, print services, office supply process and shipping/receiving
? Manage relationships with internal and external stakeholders, often with a high level of confidentiality required
? Coordinate certain logistics of moves (space management), closely collaborate with BAS space planning lead
? Manage and plan team building events & workshops
? Keep up-to-date on available trainings and organize for team and/or other admins in department
? Process and manage vendor/speaker engagements, contracts and payments, etc.
? Arrange for conference registration, business travel and hotel accommodations, submit business expense reports as needed
? Upon request, may edit and enhance documents including presentations
? Manage the hiring process by scheduling candidate interviews, arranging candidate
travel (if applicable), manage all logistics for interview day, and administrative onboarding of new hires
? Manage administrative components and logistics of onboarding (ensure new hires have information for orientation, welcome events, new devices, etc.)
? Manage departmental gSites, Currents, websites, newsletters, etc. (collect content, distribute information, oversee maintenance)
? Assist with managing department documents (electronic and hard copy), such as contracts, memos, including sending out and retrieving off-site storage boxes as needed
? Assist with coordinating CRO visit logistics, including setting up CRO personnel on-site visits, meeting setup, and providing logistic related information to CRO personnel
? May assist in managing the manuscript internal peer review process
? Work with other admins in BAS and the Business Manager to plan BAS events and provide secondary coverage as needed

Required Skills and Qualifications:
? An average of 5-7 years related administrative, operations or project management experience (experience gained in pharmaceutical / biotechnology industry is preferred.)
? Experience working with senior leaders/management
? Ability to handle routine and impromptu assignments with minimal supervision and multitask, prioritize and execute tasks independently. May assist in the coordination of work flow among team members
? Collaborative, initiates and facilitates team development, ensures all relevant or useful information within the team is shared, works with different functions to achieve thebest overall outcome
? Ability to handle and exercise judgment and discretion concerning sensitive, confidential and proprietary information
? Demonstrates accuracy and attention to detail of own and other's work, communicates and ensures standards for accuracy and detail within the team
? In depth knowledge of Microsoft Office (Powerpoint, Excel and Word), cSuite Tools (including gMail, gCal, gSheets, gSlides, Trello, Jamboard, gMeet, ZOOM) and able to provide instruction or training to others as needed
? Familiarity with organization preferred
? BS/BA degree or equivalent industry experience

Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.

We are currently interviewing to fill this and other similar positions. If this role is not a fit for you, we do offer a referral bonus program for referrals that we successfully place with our clients, subject to program guidelines. ASK ME HOW.

Thank you!

Deeksha Gupta
Team Lead - Recruitment
(+1) 213-788-7669
Deeksha.gupta@innovasolutions.com

PAY RANGE AND BENEFITS:
Pay Range*: $28- $32 per hour
*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Benefits: Innova Solutions offers benefits( based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

ABOUT INNOVA SOLUTIONS:Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centres across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields.

Recent Recognitions:

• One of Largest IT Consulting Staffing firms in the USA - Recognized as #4 by Staffing Industry Analysts (SIA 2022)
• ClearlyRated® Client Diamond Award Winner (2020)
• One of the Largest Certified MBE Companies in the NMSDC Network (2022)
• Advanced Tier Services partner with AWS and Gold with MS

Website: https://www.innovasolutions.com/

Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at hr@innovasolutions.com or (770) 493-5588. Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

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