Administrative Asst/Exec. Asst II
BC Forward

Administrative Asst/Exec. Asst II
BcForward is looking for an Event Coordinator at Springfield, IL 62701

Role: Event Coordinator

Location: Springfield, IL 62701

Duration: 08+ Months Contract

Summary of Responsibilities

* Works closely day-to-day with Head of Events

* Contribute to the coordination of all aspects of tradeshows, conferences, meetings, and other events (pre-planning, and post-event wrap-up), as assigned

* Ability to travel internationally to support onsite execution of tradeshows, customer events, etc., as needed throughout the year

* Assume planning responsibilities for meetings as needed in support of Head of Events

* Serve as direct liaison for identified events to triage and support resolutions

* Proficiency with basic computer programming, including the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

* Proficiency with event software, including Smartsheet, Salesforce, Zuant is preferred

Support Head of Events in adhoc tasks as needed including:

* Scheduling and/or facilitating meetings on behalf of Head of Events

* Monitoring of multiple lists and processes simultaneously

* Onsite tradeshow and event logistics management

* Updating resource material for distribution across enterprise

Minimum Qualifications

* 3+ years of experience planning and executing tradeshows and other events.

* Bachelor's degree in communications, public relations, marketing, or related fields.

* Experience supporting large international tradeshows and meetings, including regional events across the country.

* Excellent organizational skills with a high-level attention to detail and ability to carry out multiple tasks under tight deadlines.

* Ability to obtain and maintain a public trust clearance.

* Legal authorization to work in the U.S.

Ideal Candidates Will (be)

* A self-starter with a see it/own it/do it mentality who can work both independently and with a team

* Self-motivated, be highly adaptable and flexible with an ability to change direction when needed

* An expert in managing multiple tasks and deadlines, have excellent problem-solving skills,

* Demonstrate excellent internal and external customer service skills, strong interpersonal skills and a high degree of responsibility, initiative, and professionalism

* Demonstrated ability to prioritize, follow up on multiple projects and problem solve accordingly

* Demonstrated teamwork, communication (written and verbal), and organizational skills

* Positive attitude and sense of urgency with a demonstrated leadership ability

* Experience supporting events in the healthcare industry is preferred

* Be able to travel 15%, both domestic and international, and work overtime as needed to attend events and meetings (may include weekends)

Interested candidates please send resume in Word format Please reference job code 204784 when responding to this ad.

Get job alerts by email.Sign up now!