Administrative Assistant in Irwindale, CA at Davis Wire
The HEICO Companies, LLC

Job Description

Primary Responsibilities

• Answers and transfers phone calls, screening when necessary
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, reports, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Performs other related duties as assigned.

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.
• Ability to learn and operate ERP systems such as D365.
• High school diploma or GED required, Associates degree in related field preferred.

• Ability to pass a background check and drug screen.
• Prior experience working in a fast-paced manufacturing environment.
• Be able to sit for long periods.
• Able to work in a non-climate-controlled environment.
• Able to lift, push, or pull up to 15lbs.
• Authorized to work for any employer in the US.