Administrative Assistant - Health Sciences
Moraine Park Technical College

Overview

Summary:

Working at Moraine Park Technical College is much more than a job. It's an opportunity to help influence the future of higher education. At MPTC, we are in a unique position to impact our district communities, and we work diligently to hire candidates with aligned values and extensive skillsets to help move the mission of Moraine Park forward.  

Position Summary:

Moraine Park Technical College is seeking a full-time Administrative Assistant-Health Sciences on our West Bend Campus starting in July.  This position will provide administrative assistance and technical support to the Health Sciences Team.

The successful candidate will have an Associate degree (in a related field) and three years of related work experience, including experience in an office environment.  If you have prior experience with budget preparation and tracking, that would be a plus!

Join us at Moraine Park Technical College, where we strive to make a positive difference in the lives of our students!

We will accept applications until the position is filled; however, applicants who apply by May 15, 2024 will be considered in our first review of applicants for interviewing.

Responsibilities:

• Provide administrative assistance and technical support to the Associate Dean. Coordinate advisory committees and other events, including coordinating schedules, scheduling meetings, rooms, and vehicles, ordering refreshments, and sending invitations. Track agenda items and maintain meeting minutes.
• Coordinate the communication of information to employees, students, and external partners, including within work teams, program teams, advisory committees, individual faculty and employees, and the general public. Identify the appropriate resources/services necessary for any referrals.
• In coordination with the Associate Dean, prepare and process course set-up, adjunct course instructional agreements, and room scheduling associated with course set-up.  Verify and process instructor workloads and adjunct agreements. Work with the Associate Dean to analyze enrollment data, make recommendations, and initiate course cancellations and changes.
• Assist the Associate Dean with budget preparation, including compiling budget detail, entering budget data, making budget adjustments, reconciling the p-card, and assisting with major equipment and supply purchases. Input and reconcile expense vouchers, mileage reports, travel expenses, and other related budget documentation. Work with the Finance Office and the Associate Dean in tracking grant funding sources and expenditures.
• Coordinate and communicate with Student Services on course cancellations and additions, student issues, student orientation, and other program-related information.
• Utilize the Banner ERP system for course set-up, student/course information, instructor workloads and certification, budget input and transfers, class rosters, course overrides, and costing information and to generate course schedules and enrollment reports.
• Organize and make necessary revisions for annual program changes to the following documents: Academic Planner, Program Outcomes Worksheet, Program Web Page database, course descriptions, brochures, college catalogs, and other program-related materials.

Experience & Qualifications:

• Knowledge of accounting methods and procedures.
• Knowledge of ERP systems and software applications, including Microsoft Office 365 (Office Suite, Teams, SharePoint, etc.).
• Excellent written and verbal communication skills to communicate clearly and effectively with end users, colleagues, and management to provide a complete and timely explanation of issues and decisions to ensure customer satisfaction.
• Ability to take initiative, work independently with little supervision and make sound decisions with minimal direction.
• Strong organizational and time management skills, including the ability to prioritize special projects with routine assignments.

Hiring Range: $22.72 - $26.73 (pending board approval)

Starting: July 2024

Remote/Hybrid/In-Office: Limited work from home upon approval

Hours/Schedule/Travel (if applicable): Academic : Monday - Friday, 8:00 a.m. - 4:30 p.m. for 37.5 hours  Summer: Monday - Thursday, 7:30 a.m. - 4:30 p.m. for 34 hours

Benefits information: Please click here for a summary of our benefits.     

Moraine Park Technical College is an equal opportunity and affirmative action College. Women, minorities, those with different abilities and veterans are encouraged to apply.  For more information, visit morainepark.edu/nondiscrimination.