Administrative Assistant
Indiana University

Department

UNDERGRADUATE EDUCATION (BL-VPUE-IUBLA)

Department Information

The Office of the Vice Provost for Undergraduate Education oversees programs and initiatives in support of outstanding academic experiences for all IU Bloomington undergraduate students. It provides advising, testing, and enrichment resources for students at all stages and leads initiatives that assess, support, and improve undergraduate teaching and learning.

About Us: Office of the Vice Provost for Undergraduate Education: Indiana University Bloomington

Job Summary

Department-Specific Responsibilities

• Acts as the administrative Support for the Executive Administrative Assistant to the Vice Provost, IU Undergraduate Research, Engaged Learning, and Women in STEM LLC.
• Assists with Campus Review Boards (CRB).
• Assists with Student Engagement Activities (Student Commencement Speaker, Fine Arts Awards, Provosts Awards, etc.)
• Assists with Building Maintenance and Building Safety Committee.
• Assists with hospitality, travel, purchases, etc.
• Assists with Qualtrics and Scholarships.
• Oversees Event Planning.
• Oversees the Associate Vice Provosts Calendars.

General Responsibilities

• Provides administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy.
• Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.
• Receives, screens, and directs incoming calls, visitors, mail, and email.
• Schedules and confirms appointments, meetings, and travel arrangements.
• Assists the development and implementation of administrative standards, policies and practices for the organization.

Qualifications

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

SKILLS

Required

• Excellent organizational skills
• Strong verbal communication and listening skills
• Effective interpersonal skills
• Maintains a high degree of professionalism
• Demonstrates ability to maintain confidential information

Preferred

• Demonstrates ability to maintain confidential information
• Strong verbal communication and listening skills
• Excellent collaboration and team building skills
• Demonstrates excellent judgment and decision making skills
• Effective conflict management skills
• Excellent organizational skills

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Foundational

FLSA: Nonexempt

Job Function: General Administration

Job Family: Administrative Support

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

Request Support
Telephone: 812-856-1234

This job has expired.